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Privacy Policy

Privacy and Confidentiality Policy, Security and Protection of Personal Data

Owner and Data Controller

Forum d’Ideias, Organização de Congressos, Lda.
Rua Juventude Azeitonense 137B
2925 – 588 Azeitão – Portugal
Tel: +351 21 218 93 93
Email: info@forumdideias.com
VAT: PT 504 839 950

 

Access to Personal Data

Confirmation of the reservation implies the introduction into the system by user of personal identification data, which will be used to facilitate and enable the contracting and reservation of the concrete services that make up the request of the client, as well as to provide information regarding products and services of Forum d’Ideias, Organização de Congressos Lda., hereinafter referred to as Forum d’Ideias.

In no case shall information be requested on philosophical or political beliefs, party or trade union affiliation, religious belief, private life and racial or ethnic origin as well as data on health and sex life, including genetic data.

The processing of personal data is carried out in strict compliance with personal data protection legislation in accordance with Regulation (EU) 2016/679 of the Parliament and of the Council, and / or any legislation that regulates, adds or replaces said legislation, in the whole referred to as "General Regulation for the Protection of Personal Data" (hereinafter referred to as GDPR).

Any personal data that users may disclose to Forum d’Ideias shall be understood as obtained, processed and transmitted under the strict observance of the GDPR.

By providing your personal data users declare that they authorize and consent to the processing of their data by Forum d’Ideias for the purposes of facilitating and allowing the contracting and reservation of the concrete services that compose their request, as well as to receive information regarding products and services available from Forum d’Ideias.

Forum d’Ideias declares that it has implemented, is endowed and will continue to implement the security measures of a technical and organizational nature necessary to guarantee the security of the personal data provided to it in order to prevent its alteration, loss, treatment and / or access taking into account the current state of the technology, the nature of the data stored and the risks to which they are exposed.

 

Mailing list or newsletter

By registering on the mailing list or for the newsletter, the User’s email address will be added to the contact list of those who may receive email messages containing information of commercial or promotional nature concerning this Website. Your email address might also be added to this list as a result of signing up to this Website or after making a purchase.

Personal Data collected: email address, first name and last name and name of company.

If the user wishes to exercise the rights of access, rectification or withdrawal that the GDPR grants them, he should send an email to dpo@forumdideias.com or cancel by the means available at the reception of the Newsletter.

 

Treatment of Personal Data

Data processing consent policies are shown to users prior submitting their personal information during event registration or reservations of services and are incorporated into GDPR compliant computer applications. Consent policies include how long your personal data will be stored and the third parties who would receive your personal data for the purposes of facilitating and allowing the contracting and reservation of the concrete services that compose their request.

Forum d’Ideias employees access the information on file with the insertion of access passwords, whose registration is documented.

Changing the data in the files is possible by keeping a record of the date of the change.

Forum d’Ideias accessing any personal data, undertakes to:

Protect personal data of users through legally enforceable security measures of a technical and organizational nature in order to prevent unauthorized alteration, loss, processing or access, in accordance with the current state of technology, nature of the data and the possible risks to which they are exposed;

To use or apply the data exclusively for the purposes foreseen;

Ensure that the data are used solely for the provision of the service, and they are bound to the duty of confidentiality. Should the information be disclosed to third parties, they should be required to keep the confidentiality in accordance with the provisions of this document.

 

Purpose of the Data

Personal Data is obtained for the purpose of:

(i) Proper of the activity linked to a PCO and a DMC;

(ii) Provision to the interveners in the services requested by the client to fulfill the reservation / service contracted by the user;

(iii) Management, administration, provision, expansion and improvement of services in which the user decides to subscribe and register or use the adequacy of these services to the preferences and tastes of the client;

(iv) The study of the use of services by users;

(v) verify, maintain and develop statistical systems and analyzes;

(vi) Advertising, promotion and commercial prospecting activities if duly accepted by the user, Newsletters;

(vii) Submit survey forms to which the user is not obliged to respond;

In addition, the user will expressly consent that the Personal Data may be assigned to:

(i) national and international authorities competent in the field of tourism, terrorism or crimes that violate human rights;

(Ii) any legal entity which is a subsidiary or subsidiary of Forum d’Ideias or the company which has contracted the service (hotels, water transport, land, rail, air, rental, etc.) to use them for the purpose of correct delivery of each service requested by the user.

 

Failure to respond to the data, considered mandatory, will imply the impossibility of accessing the service for which the data were requested.

Any data collected by automated or non-automated means shall be transmitted, in accordance with the provisions of the GDPR, to the entities involved to contract the required services to the extent absolutely necessary for the realization of the reservation / service intended and for compliance with the legislation of the Countries of destiny.

If you do not agree to the above conditions, Forum d’Ideias will not be able to contract with you and therefore you will not be able to accept your reservation.

May, 2018

Rua da Juventude Azeitonense Lote 137B,
2925-588 Vila Nogueira de Azeitão,
Portugal

Our Office

Telephone: 351 21 218 93 93
Fax: + 351 21 218 93 92
info@forumdideias.com

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